Preparing a Budget: Travel Expenses

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Preparing a Budget: Travel Expenses

Expense Details HKD Converted to CAD ($)
1 HKD = 0.17 CAD
Flight CI031, CI903 and CI910, CI032
US $ 1,523
Your City (Vancouver)  Hong Kong, China
Hot meal provided
Duty free for sale on flight
1,982.06
Hotel Grand Hyatt Hong Kong
1 Harbour Road Wanchai, Hong Kong
RHKE
Single room with overlooking the hotel garden
7 nights x HK $1,738
12,166 2,017.91
Conference Amount includes gala and all meals at the tradeshow 1,395 231.22
Ground (Your city) Taxis  Taxi Blue Line #90890 and #76450
$45 x 2 = $90
90
Ground (Hong Kong) Airport taxi
Hong Kong Airport Transfers
HK $430 x 2
860 142.61
Miscellaneous The miscellaneous amount (such as tips) 100
Meals The estimated cost for meals 1,400
Total 5,963.08

The above table of travel expenses for the Retail Hong Kong Expo in Hong Kong represents an approximate travel budget. The purpose of the trip is to visit exhibition managers from some of the leading providers of retail technology products and services. Expenses will include flights with transfers; the flight to Hong Kong will take place on the Friday preceding the exhibition; according to corporate policy, the director will fly economy class. The number of transfers is kept to a minimum (1), and tickets are booked in advance. The return flight will take place the next day after the end of the exhibition. The director will use the taxi as ground transportation. The director will use Blue Line taxi services to and from the airport at the local level. Blue Line Taxi provides booklets with information about taxis, and the fare is indicated in the general direction. Grand Hyatt Hong Kong does not offer a roundtrip airport transfer, so the manager will need to take a taxi from the airport (Grand Hyatt Hong Kong).

The Grand Hyatt, a Hong Kong hotel, was chosen to accommodate the guests of the exhibition; according to corporate policy, the director needs to book a single room (the total cost of the stay is indicated in the table). The estimated cost of meals is $200 per day, which is CAD $1,400 for the entire duration of the show. The total amount of additional expenses, such as tips, is CAD $100. The registration fee for participation in the exhibition is CAD $231.22. Costs are shown in both Canadian dollars (CAD) and Hong Kong dollars (HKD); The total cost of the trip is shown in Canadian dollars (CAD).

Reference

Grand Hyatt Hong Kong. Hyatt. (n.d.).

Appendix A

Details of the flight to Hong Kong
Figure 1. Details of the flight to Hong Kong
Return flight details
Figure 2. Return flight details
Booked room details at the Grand Hyatt Hong Kong
Figure 3. Booked room details at the Grand Hyatt Hong Kong
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