Risk Assessment and Planning: Fly-Fishing

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Risk Assessment and Planning: Fly-Fishing

Planning for any corporate event, regardless of its form or purpose, must be accomplished through a risk assessment. Risk assessment and management are vital steps in strategic planning to minimize unintended consequences of actions taken (ASSP, 2021). For this reason, even an event such as a corporate fishing party to honor top executives at BlueNote, Inc. requires a thorough analysis of potential risks as well as planning for responses to such risks. The strategic planning process should begin with a direct assessment of potential risks, given the project scope described. Table 1 below shows a matrix of risks with their probabilities and destructive impact (Thorhallsdóttir, 2018). It is excellent to see that the implementation of this corporate event is associated with at least five potential risks, each of which could negatively impact the guest experience. Summarizing the risk factors, it can be estimated that the most dangerous are unexpected weather conditions (13), which can significantly affect the ability to fly, fish comfortably, and walk guests around Alaska. In fact, deteriorating weather conditions put the entire project in question since, in the case of heavy rain and thunderstorms, as well as high winds, the planned activities cannot be implemented. Next in danger is the possibility of injuries during fishing and walking (12) in this case, the accident or carelessness of guests and guides can cause damage to physical health. While guests are responsible for their own safety during the corporate retreat, an unfortunate experience with an injury can affect their overall experience of the organization and the trip as a whole. The least dangerous, but nevertheless still a threat to the operational effectiveness of the entire event, is airline delay (8). Such a risk has nothing to do with the fault of the organizers and is instead the responsibility of the airport or airline, but nevertheless can also negatively impact the experience of being at a corporate event.

Table 1: Operational risk matrix indicating the degree of their probability, impact, and difficulty of detection

Risk	Likehood	Impact	Detection Difficulty	When
Injuries received	5	5	2	Overlap fishing, hiking
Delays in air travel	2	5	1	Waiting for arrival/departure of guests
Unexpected weather conditions	3	5	5	Flight, Lap Fishing, Hiking
Operational flaws	4	3	2	Accommodation, welcome and services
Loss of signal	2	4	3	Lap Fishing, Hiking

Once the risks have been identified, it is necessary to develop strategies to manage them in order to maximize the guests comfort and systematically reduce their occurrence. Table 2 below reflects the response matrix: with each of the actions described in it, it will be possible to plan risk management and achieve the desired goals with minimal threats. It is clearly seen that the responsibility for the implementation of solutions to address the risks lies with both the guests and the organizers of the event, which include the hiring of outsourcing. For each risk, a plan of action is described next to it in case the threat has already occurred, as well as a trigger that signals that the problem has not been corrected in a timely manner.

Table 2: Matrix of responses to risks with indication of responsible persons

Risk	Response	Contingency Plan	Trigger	Who Is Responsible
Injuries received	Warn guests about dangerous areas, have first aid	Provide first aid, call a doctor if necessary	Lack of an adequate solution immediately after an injury	Legal responsibility of guests, reputational responsibility of organizers
Delays in air travel	Make sure there are no obvious weather or flight problems on the day of departure (Laurie, 2021)	Shift the timing of subsequent action items, compress the time for some of them	Lack of arrival of guests at the right time, lack of messages from them	Airport or airline liability
Unexpected weather conditions	Study weather conditions before planning a fishing trip, have a contingency plan	Carry out a contingency plan by implementing alternative activities	Calling for rescuers (if required), completing the event and returning to the hotel	Organizers reputational responsibility
Operational flaws	Train personnel, monitor the quality of their professional duties	Conversation with the offender, apologizing to guests and offering a complimentary bonus	Complaint against staff by guests	Organizer and outsourcing reputational responsibility
Loss of signal	Use only terrain that is covered by GPS signal, take walkie-talkies and spare batteries	Returning to the hotel on the same road, abandoning the urge to divide	Lost guest	Organizer and Outsourcing Reputational Responsibility

References

ASSP. (2021). What is risk assessment. American Society of Safety Professionals. Web.

Laurie, B. (2021). How to tell if your flight delay is actually due to weather. Conde Nast Traveler. Web.

Thorhallsdóttir, K. (2018). Impact and probability in risk assessment. DTU. Web.

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